Install Sub Committee Notes From Discord

These are the Install Subcommittee Notes from Discord, The majority of these were written and posted by Install member Emma Mitchell.

13th August 2020 3.30pm

• Ben will talk to Ian and Rachael about gaming. How many computers we will need how gaming will run in lock-down. Potential Teasers and Game-play recordings.
• Emma will talk to the visual arts students to figure out what they need and where they will be located.
• Max will talk to the Fashion students and Fashion-Committee head about installation and location.
• Akshay will talk to the Year 1's and their tutors about assessment dates and what they are going to do.
• Edwin will talk to the Year 3's about what they want, Talk to Chis MacDonald about equipment, And work on the Map.

25 August 2020 3:00 PM

• Tracy- for every year, write out questionnaire, what they are planning to put in numbers wise, what medium, what space they want. Start a Google doc or Google form. Access to year 1 and year 3 discord. 
• Look into who will be going around classes 
• Try get Tracy's research level 1 class. 
• Second years are sorted
• Ben can talk to gaming students
• Sticking with the $15 extra entry fee
• layout changes for movies, bigger screens if possible, projectors, making sure audio is audible. 
• Emma, still need to look into visual arts students contacts and what spaces they need. 
• we need clear signage
• advertising movie posters and any other project advertisement. Clear patching for stuff upstairs/outside of the immediate raw gallery. 
• Tyler and Jackie, postgrads who helped out with previous think and create. Phoenix, year 3 has some insight, Edwin has their contact details. 
• Deinstall, can be a $100 fine for incorrect Deinstall. Deinstall around the end report, maybe a week after the opening. Third years can pick up their own projects, as can visual artists and fashion designers.
• We will Deinstall with painting and patching up the raw gallery. 
• staying after the event, create a timetable for turning off TV screens and cleaning up any possible messes. 
• Game installation and green screen room security. Stuff lying around and making sure things don't get stolen. Gaming depends on how many will be submitted. 
• merging the raw gallery and student lounge, maybe have catering in the student lounge. Having posters for movies in the stairwell. 
• Cordoning off areas so people don't wander off or get lost, but also not causing any risks e.g blocking off bathrooms and fire exits.

Costs

• Movie posters and printing costs covered by sit 
• Gallery wise, hangings and fixtures, tables, 
• filming
• set design for fashion show, what are they planning for the show, are they taking care of set design etc. 
• Inquire about raw gallery paint, if that is supplied, where to find it etc. 
• confirm equipment and room space. 
• See what classes will still be running during the opening of think and create. 
• get number of enrolled students in fashion, visual arts and screen arts. 

Things to do:

• Create the Google document and Google form for year groups. 
• Look into budget list. 

At the meeting:

• Bring up the Google doc, any particular questions people need, create the draft after we get the feedback 
• Bring up with Katherine which rooms will be available, what's off limits etc. 
• Ask Katherine if we can extend the event or start it earlier. Will we have an intermission, when and how long will it be.

1st September 2020 3:30 PM

• Edwin Talked with Chris Mcdonald 
• Video and audio file types: H.264 or MP4
• Audio: Dual mono or stereo
• We can book out class 218 to test television screens for projects 
• TVs can be reserved now for think and create. 
• Once install survey is filled, after break we can get the numbers of participants / projects/ extra things to install we can start booking equipment. 
• See if people want teasers or trailers to put on the social media accounts. Video game trailers played on the big screen. See if people have posters they want in the stairwell. 
• Drawing room, raw gallery, green screen room available for think and create. 
• Do fashion students want any pieces displayed/ have any locations in mind? 
• Convert walkway from raw gallery to green screen room into fashion display? 
• Printing budget sorted 
• Pins, hangers, fashion students needs can be put in the fashion budget as we don't know what they want. Tape, possibly paint
• $130 emergency fee for deinstall charges. 
• Talk to Chris about printing
• Bring up in committee meeting
• Date for submissions
• Fill out forms
• Installation cart? 
• Hooks, tape, hammers, paint 
• Get Katherine to show us where it's located.

5th September 2020 3.30PM

• Zara Going away the day after the event coming back 20th 
• Tell people to pick up their stuff on a certain date, store in storage room off common room. 
• If we're getting a lot of people to help with deinstall we should bring it up in the meeting to see what works best. 
• Definite on what rooms we're using? Find timetable for last week, ask tutors. See what music students are doing. 
• Booking all the TVs still 
• Tracy brought something up about forms: "my project is sound based, will there be headphones"
• level 2 = no shared headphones
• Create second survey with details if students need specialised/extra equipment? Get students to approach us with any needs. Limited power sockets for electronic projects downstairs
• Video looping system in the greenscreen room. 
• Emma has draft email to art students requesting information. Because we are finalising dates tomorrow at the subcommittee I will send the email after 
• 15/27 have videos
• The rest have physical artworks 
• Level 2: interactive exhibitions need gloves or sanitising 
• 1 fashion item for display
• Ask the fashion tutor to come to the meeting / find out if fashion set design is under our budget/what is happening with fashion installation. 
• If they want installed pieces work out mannequins. 
• Year 3 film/bts. Find out the runtime.

To do

• due dates
• hiring rooms
• hiring equipment
• find out any specialised equipment or requirements
• emails to art students

22nd September 2020 3.30PM

• Edwin talked to Chris Popham about rooms 
• Upstairs is a no go 
• Still classes, no one goes upstairs, food is downstairs so people stay around there 
• Focus efforts downstairs
• Available space: 
• 2 front displays 
• Kea room (for games) 
• Lobby and raw gallery 
• Use dividers to hang things up, temporary walls for separation between visual artists, more wallspace 
• Trolley located in raw gallery 
• Hallway is available, no messing with the school of music items/furniture
• Green screen room, requires cleaning up 
• Drawing room too messy to deal with 
• Photography studio possibly available? Lots of cords and lighting laying around, these would need to be secured 
• See if we can put things on walls in the kea room 
• Can move stuff around, we just need to store items safely 
• Inquire with catering where we will be putting the food 
• Plinths and temporary wall space available
• All equipment drafted on cheqroom, not yet booked 
• Dance studio possibly used for storage? 
• Photography studio is a maybe? 
• Previous years, students cordoned off area and ruined walls, sealing off a section with dividers possibly viable? 
• Light table available for use as table
• Lights can go up / go into storage 
• Backdrop strings might be a problem? Hide them behind dividers? 
• Chord for music available
• Black backdrop available 
• 2 more backdrops available if necessary 
• Find out how many dividers there are 
• 3 Black dividers in photography room, the feet don't match that well so might be an issue
• Stuff in corridor
• Wood frame dividers 
• Blue dividers x5
• Fashion frame/dividers x4
• Outside facing display 
• 1x 50 inch TV (permanently mounted) 
• Front corridor need to be empty except for cart for fire related reasons
• Split gallery with dividers from middle pillar. 
• Confirm with fashion students if/where they want to display clothing. What do they want.

6th October 2020 3.30pm

Centre stage stuff 

• Ash will go in the day before and set up lights for fashion, will do lights for the rest of the night, looking for an assistant possibly 
• Ash needs someone in install to help with the projector screen, possibly Zara 

Decorations: 

• fairy lights for lobby 
• Posters hanging up in both gallery and centrestage lobby 
• Fashion has their own stuff sorted

• After the fashion, pull down screen and add plinth to stage 
• Ushers, we will probably need some to help direct people to centre stage,
• One of the visual artists will be using a TV, we will email them once it's in the gallery and available
• Find out how we will loop/play media on the TVs
• Need a computer for centrestage, try to get the expo computer rig. Only 3 SIT laptops can be hired. 
• Ben has had a look around the kea room 
• Hasn't checked TV
• We need to double check if the greenscreen room is available. 
• At least 10 televisions available. 
• One artist has given us images, we might collab with the marketing design team to get the exhibition posters. 
• We will chase up the other three artists for images, and collection titles.

13th October 2020 3.30PM

• After tomorrow we can count up how many people need TVs etc. 
• 5pm Wednesday we will look through the papers. 
• Year 3 projects are being inquired about for posters, which will likely be put up in centrestage 
• Printed in A3 
• Still need to find out about the greenscreen room 
• Still need to think about games and computer availability
• Ben will talk to someone about surfaces for hire 
• We have one set of visual artists photos, with 2 more on the way, we have decided to use the important dates file as a template
• Emma will contact the artist who hasn't responded yet to see if she can send some images

20th October 2020 3.30PM

 

• Apology for dates in poster 
• Start and end dates are incorrect, we will swap posters out with correct dates 
• We have visual artists posters 
• TVs are secured 
• Room 18 
• 2 TVs in that room 
• Edwin will change the date the TVs are being moved 
• We have 4 USBs 
• We need to buy some USBs
• Emma can bring 2 USBs if needed
• 9 TVs need USBs 
• One will go to a visual artist 
• One will go to a student with an audio based project 
• Greenscreen and photography rooms, split TVs between the two, 4 in each room 
• Videos shown off on the 10th 
• 9th will be compiling footage and putting them on USBs
• After 5 pm on Monday the 9th we can work on compiling 
• Email the visual art and audio student about TVs then
• Split video files into year groups, 
• Book the photography and greenscreen room from the 9th after 5pm
• Any late entries we will have to cut after 10
• Give deadline warning notification to students 
• Pack up after the 12th, before the 20th 
• Monday 16th November pack up 
• 10am start

2nd November 2020 10.30AM

Hello @Installation/Deinstallation here is a time table for TVs to be turned on an off.

TVs to be turned on at 9 and turned off at 5:

• Monday-Zara
• Tuesday-Emma
• Wednesday-Max
• Thursday-Edwin
• Friday-Ben

Also every TV should have a remote with them

And currently only the two visual art TVs are the only TVs that need to be turned on an off (Natasha's and Sharla's).

9th November 2020 6.19PM

• Redo time table for TVs to be turned on an off.
• TVs to be turned on at 9 and turned off at 5:
• Photography room and green screen will be opened at 10.30, (Edwin) will open and close the rooms