Did you complete all tasks as expected on time and within budget? If not, why not?
Yes, and Yes.
We managed to complete 99% of tasks the day before the event. The day of the event was making sure everything was up to code. We managed to get that 1% done before the event started.
We were underbudget for the entire event. So, we had money to spare. Most of the budget for install went to Velcro dots, and cleaning products.
How do you think your sub-committees performed—outline your sub-committee's strengths and weaknesses.
I am extremely impressed with my sub-committee. We got along well, and I could easily communicate with them.
Strengths:
Emma did a wonderful job as our sub-committee secretary
Max, Zara, Akshay and Ben did great jobs helping set up.
Ben both being in Install and AV helped with communication and set up of Gaming related features.
We all attended Installation and Deinstallation events. (Setting up, De-Install).
We could cover each other and help each other out.
Emma's communication with the Visual Art student helped a lot.
The rest of the committee had our backs.
We managed to have solid communication with tutors including Both Chris Macdonald, Chris Popham and Traci Meek about install related matters.
Zeta being Student Representative and having access to all Student discords helped relay messages that were install related.
Weaknesses:
When it came to the final week of the event the Install team was spread out to the other committee jobs so I had to recruit other people from other committees as there was only three people including me in our committee which could do anything install related.
On reflection, how do you think you could have improved your performance as a team member?
Better Memory, Sometimes I would get information slightly wrong which could slightly affect progress, such as dates. Luckily, this was not too big of an issue.
I think I did really well considering. We manage to get a lot of praise for the gallery side of things. Which in the end make me incredibly happy as I did put a lot of thought into how the gallery should be set up.
How will you identify the realistic increase in skills, knowledge and understanding you might expect to see as a result of the project?
I guess in the future I will remember this event and use it as an example. I believe I will compare my skills and see if there is an increase in skill, knowledge and understanding.
How would you define your levels of personal/professional development in relevant areas prior to the project?
I'd say that there wasn't much. This is the first time I have participated in a real set up of an event. I have only done theoretical event management in classes like research and professional practices and that was only number crunching. Dealing with groups of people is much different that dealing with something that doesn't exist.
What kinds of changes in personal/professional development did you expect to achieve?
I expected my people skills, communication skills, and overall managing skills to be developed by this event as these are skills that I could definitely improve on.
What do you think was achieved in terms of your personal/professional development by the end of the project?
I think now that I have experience, I think I have improved. I am now confident that I could be a leader of a small team and that I can manage an event to a degree where people are happy about it and are actively stating that it is good event.
What do you think was achieved in terms of your personal/professional development in the longer term?
Again, that confidence has come to mind. In the future I hope I could build that confidence up so that if I needed to do an event again, I could make it flawless, or close to that.
Were there any outcomes that you did not expect?
Yes, I did think that there might be a big matter of conflict between us and the visual art students during install. There wasn't any which was great. I think also everything going very well was unexpected as you do have to prepare for that, there was little errors that happened on the night, but they were fixable.
Also, no angry drunks or third years which is fantastic.
What kind of evidence did you collect and why?
We collected reviews from the audience. The majority of them were genuinely good reviews. The rest were memes but if people are writing and drawing memes then you could assume that there in a good enough mood to do that.
We also took photo evidence of the gallery for evaluation purposes and to show evidence that we had done stuff correctly.
Are there any ethical issues associated with your collection of evidence?
No.
What are some of the techniques associated with collecting evidence?
What we did was give the audience an opportunity to write something down. We did it in our own technique where usually you would have a guest book.
What technique did you use to collect your evidence?
The evaluation team has set up little card lightbulbs on the night which you can write on for review and the hang up on some fishing string with pegs.
Do you believe that the evidence you collected was sufficient?
Yes, although it was not used as much as we hoped it would.
Discuss what might be the advantages and disadvantages of your kind of evidence and how it was collected.
The advantage was that people found it and did write their reviews. It was a fun way of doing so rather than just writing in a book. We wanted it to be part of the exhibition.
The disadvantage of that is that people sometimes don't bother with these things. Even if it is in a newer way. People I think don't like writing things because it takes time to do so and sometimes you just want to hang out at an event.
There are also the people who don't take it seriously, but what can you do.
On reflection is there any further evidence you could have collected to future proof the project?
There could be ways of doing it but this way that we have done it isn't in your face. You could do an Interview or find a way to make it cooler but, in the end, you don't want to force evidence like this otherwise it may seem ingenuine.
How would you go about collecting this evidence, e.g., what technique/s would you employ?
I think the way we did it was clever. I think it could have been more obvious with larger signs, that corner could have been well decorated. But in the end, I think it a good attempt.
What kind of conclusions could your draw from the project's outcomes based on your collected evidence?
Like I have been saying this event was a successful one. Even based on word of mouth which you can count as evidence. people have told me on the night that this was a magnificent event. Everyone was happy. We had happy drunks. There were hardly any issues. It flowed nicely. Even if you count de-install, our committee has apparently done better de-installing than the past 10 years. Which is unbelievable to me. In conclusion everyone in this year group have done amazingly. We made an event and it worked; from start to finish. The cheers on the night were loud and proud. What more could you ask for?
